Memorandum To:    Jerald Hale, Dean, CASL

           Lee Redding, Interim Dean COB

           Tony England, Interim Dean, CECS

           Janine Janosky, Dean, CEHHS

From:  Martin J. Hershock, Associate Provost

Subject:  First Day Announcements—Emergency Preparedness

Date:  August 1, 2012

On behalf of the Office of Academic Affairs and the Campus All Hazards Committee, I am writing to request that the following information be passed along to your faculty in your beginning of the academic year communications.  Please ask your faculty to spend a few moments reviewing this information with their students on the first day of class.  We would also urge all faculty to include this information in the course syllabi and to post it on any course site.

 ·       Program 911 into your cell phones.  You should also program Public Safety’s phone number (313) 593-5333 into your cell phone.  In case of emergency you should first dial 911.  If the situation allows also call UM-Dearborn Public Safety to ensure the quickest response time possible.

 ·       Students and Faculty are strongly encouraged to register for the campus Emergency Alert System.  This system will be used to communicate with the campus community during an emergency incident.  More information on the system and how it works, along with a link to enroll in the system can be found at: http://umemergencyalert.umd.umich.edu/  Please note that the system will only communicate through an individual’s UM-Dearborn email account so faculty and students who primarily use other non-university accounts should forward their UM-Dearborn email to their primary account.

 ·      Students/Faculty members are encouraged to identify a “buddy” in the class.  The “buddy” system is designed to facilitate mutual assistance and to provide rapid and effective assistance to people in case of an emergency.  Emergency responders as well as individuals evacuating an area or building use the “buddy” system.  So please, identify a buddy.

 ·       Please advise students of two ways out of the building.  Identify the building’s designated assembly area where students are expected to go in the event of an evacuation:  http://www.umd.umich.edu/fileadmin/env-health-safety/public/files/Site_Assm_Areas_2011.pdfAdvise students of the “Area of Rescue Assistance” for those needing assistance in an evacuation:   http://www.umd.umich.edu/fileadmin/env-health-safety/public/files/Handicap_Accessible_Locations.pdf

 ·       Advise students of the locations in the building identified as shelter areas in the event of severe weather.  Specific shelter locations for severe weather incidents can be located at: http://www.umd.umich.edu/691921/

 ·       It is important to remain as calm as possible in the event of an active shooter.  If it is safe to evacuate, the class will do so.  If evacuation is not possible, the class will: barricade itself in the room; turn off all lights and devises that emit sounds; hide from sight and remain still and quiet; and contact Public Safety if it is safe to do so.

If you have any questions or concerns about this matter, please do not hesitate to contact me.  I deeply appreciate your cooperation and special attention to this request.  Thank you.

c.                   C. Davy, Provost