Last Date of Attendance FAQs
Who must provide the Last Date of Attendance information?
The instructor of the course. In most, if not all cases, the instructor is the only person at the institution who can document whether a student attended class or participated in an academically-related activity. The instructor(s) of a course is the only person(s) who can access and record this information on the Final Grade Entry page in Faculty Self-Service.
Does this mean that instructors now need to take attendance?
No – Regular class attendance is expected of all students.
What grades will require the recording of the last date of attendance?
E, NC, UE, U, and ED.
What if I do not take attendance?
If one of the above grades is assigned and you do not take attendance, please provide the student’s last known student engagement in an academically-related activity. Examples include:
- examinations or quizzes
- computer-assisted instruction
- academic conferences
- completing an academic assignment, paper or project
- attending a study group required by the university where attendance is taken
What if I saw the student in class but do not take attendance, and there is no academic activity record?
If attendance cannot be documented through actual attendance records or through an academically-related event, you must report that student as never attended. Use the first date of the term as the student’s last date of attendance.
When ‘early-‘, ‘mid-‘, and ‘late-month’ are the most accurate remembered description of a student’s last dates of attendance, please use the 1st, 15th, and 28th for the posted last date of attendance.
I submitted an incorrect “last date of attendance” date. How do I correct this?
Unfortunately, this cannot be electronically corrected in our Student Information System once grades are rolled . Please contact the Office of Financial Aid at firstname.lastname@example.org with the following information: student name, UMID, term, course, and correct last date of attendance.
How do I know if a student has officially dropped or withdrew from a course?
A student who has officially dropped or withdrew from a course will appear on the roster with a grade of ‘W’—you will not be able to change this grade. If a ‘W’ does not display, then the student has not officially withdrawn and a final grade should be entered.
If I submit a grade change for a prior term and the student I am grading receives one of the grades listed above, do I need to provide a last date of attendance?
Yes. You should make this indication in the comments field on the Supplementary Grade Report form.