The University strongly encourages prompt reporting of conduct that may violate this Policy. Reports of Prohibited Conduct can be made directly to OIE. Some forms of Prohibited Conduct may also constitute crimes and the University strong encourages individuals to make reports to law enforcement including the University of Michigan-Dearborn Police and Public Safety, or to the University’s Office for Institutional Equity, or both.
Any individual (including a student, employee, visitor, guest, or other third party), not just the Complainant, may make a report under this Policy. An individual may choose to report to law enforcement, the University, to both, or not at all. Support and resources are always available regardless of the chosen reporting option.
Making a report to law enforcement or the University by contacting a reporting option (as listed below) means that the report will be shared with others as appropriate.
A. REPORTING TO LAW ENFORCEMENT
The University encourages anyone who experiences or witnesses Prohibited Conduct to make a report to University of Michigan-Dearborn Police and Public Safety or the University of Michigan Police Department Special Victims Unit, which has a dedicated unit for responding to and investigating sexual assaults, intimate partner violence, stalking, and child abuse. Prompt reporting allows law enforcement to collect and preserve evidence.
An individual who wishes to pursue criminal action in addition to, or instead of, making a report to the University for a Policy violation may contact law enforcement directly by calling:
911 (for emergencies);
Dearborn Police Department: (313) 943-2241
An individual has the right to report an incident, or to decline to report an incident, to law enforcement. An individual may decline to participate in a law enforcement interview. A report to law enforcement, even the UM-Dearborn Police and Public Safety, is separate from a report to the University.
Upon request, University staff will help an individual make a report to law enforcement. For example, the Women’s Resource Center will assist any person in making a report to law enforcement, no matter where the Prohibited Conduct occurred. For reports of off-campus Prohibited Conduct, UM-Dearborn Police and Public Safety can assist in identifying the appropriate law enforcement agency to which to make the report.
B. REPORTING TO THE UNIVERSITY
Individuals who choose to pursue action under this Policy should make a report to the University Title IX Coordinator at OIE through either of these options:
Contacting the Title IX Coordinator in person, by e-mail or by phone:
Pamela Heatlie, Title IX Coordinator
University of Michigan-Dearborn
Office for Institutional Equity
1070 Administration Building
4901 Evergreen Road
Dearborn, Michigan 48128-2046
Jeffrey Frumkin, Interim Title IX Coordinator
University of Michigan, Ann Arbor
2072 Administrative Services Bldg.
1009 Greene St., Ann Arbor, MI 48109 (734) 763-0235
Reporting online through the Incident and Complaint reporting website.
Reporting on-line through the Policy website.
Individuals can receive help with reporting to the University from designated University staff, including but not limited to the Women’s Resource Center, Ombuds Services, Dean of Students and UM-Dearborn Police and Public Safety.
1. Anonymous Reports
Any individual may make a report of Prohibited Conduct to the University, and if preferred, may do so without disclosing one’s name using this online form (one may indicate “anonymous” on the required name field). Depending on the level of information available about the incident or the individuals involved, the University’s ability to respond to an anonymous report may be limited. The University will, however, take whatever steps it deems appropriate and in the best interests of the overall University community, consistent with the information available.
2. Time Frame for Reporting an Incident
Although the University does not limit the time frame for reporting Prohibited Conduct, to promote timely and effective review, the University strongly encourages individuals to report possible Prohibited Conduct within one hundred and eighty (180) calendar days of the last occurrence of the concerning conduct. A report made after one hundred and eighty (180) days may make it more difficult to gather relevant and reliable information.
If the Respondent is no longer a student or participant in any University-related program or activity at the time of the report, or if the conduct does not fall within the scope of the Policy, the University may not be able to take action against the Respondent. The University will, however, help a Complainant identify reporting options outside the University and provide support and resources.
3. How the University Shares Information about Prohibited Conduct with Law Enforcement
Upon learning of concerns of possible Prohibited Conduct, the Title IX Coordinator or investigator will submit a report to UM-Dearborn Police and Public Safety if one has not already been submitted. The purpose of this report is to comply with the University's federal reporting obligations, to facilitate accurate compilation of crime statistics, and to ensure that other public safety responsibilities are addressed. The report to UM-Dearborn Police and Public Safety contains all available information known to the investigator at the time, including the identities of the parties involved, a brief summary of the reported conduct, and whether the Complainant has and/or is willing to speak with law enforcement. The investigator role is described fully in Section-XIII(A)(1).
After submitting the initial report, if there are significant developments in the available information or the Complainant indicates whether they wish to meet with law enforcement, the Title IX Coordinator or investigator will update UM-Dearborn Police and Public Safety accordingly. The Complainant or others may be contacted by UM-Dearborn Police and Public Safety or another law enforcement agency to follow-up on the information received from the University. An individual may decline to participate in a law enforcement interview.
4. Information on Amnesty to Students when Reporting Prohibited Conduct
Sometimes students are reluctant to seek help after experiencing Prohibited Conduct, or may be reluctant to help others who may have experienced Prohibited Conduct, because they fear being held responsible by the University or law enforcement for drug use or underage alcohol consumption. To better ensure that individuals who may be at medical risk as a result of alcohol intoxication or drug consumption will receive prompt and appropriate medical attention, the State of Michigan has adopted a medical amnesty law to remove perceived barriers to seeking help.
Michigan law includes exemption from prosecution for the following:
• A minor who voluntarily accesses a health facility or agency for treatment or observation after consuming alcohol or other drugs;
Any minor who accompanies an individual who voluntarily accesses a health facility or agency for treatment or observation after consuming alcohol or other drugs; or
Any minor who initiates contact with law enforcement or emergency medical services personnel for the purpose of obtaining medical assistance in connection with their own personal consumption of alcohol or other drugs; or consumption by others.
Similarly, the University will not pursue University misconduct charges against any participant in an investigation under this Policy for potential violations of other University policy for personal consumption of alcohol or other drugs identified during an investigation, as long as any such violations did not and do not place the health or safety of any other person at risk. The University may, however, initiate an assessment, educational discussion or pursue other non- disciplinary options to address the alcohol or other drug use.
C. REPORTING BY UNIVERSITY EMPLOYEES
1. Responsible Employees
Responsible employees must immediately report any information they learn about suspected Prohibited Conduct to OIE. Failure by a responsible employee to timely report suspected Prohibited Conduct may subject them to appropriate discipline, up to and including removal from their position. Responsible employees may report to OIE through any of the reporting options previously noted in Section VII(B) or online using this form.
The following individuals are, for purposes of this Policy, responsible employees:
Regents, who are not employees but, rather, Constitutional Officers under the Michigan Constitution;
Executive officers (including those serving in the role of Associate or Assistant Vice President/Provost, as designated by the executive officer);
Deans, directors, department heads/chairs (including those serving in assistant or associate roles);
Graduate and undergraduate chairs;
Supervisors who have hiring or firing power over at least three employees who are not student or post-doc employees;
• University faculty or staff providing oversight to, or traveling with, students* on University related travel abroad, including University-sponsored study abroad, research, fieldwork, or internship programs;
* "Students" means University students or students from other U.S. based institutions participating in University related travel abroad.
• Faculty and staff, who serve as advisors to or coaches of University-recognized student groups;
Any individual, whether an employee or not, who serves as a coach of a club sports team;
All individuals, including student-employees working in Student Life, Police & Public Safety, Athletics, and OIE, except those who serve in non-supervisory positions in dining services, clerical or custodial/maintenance capacities;
Campus Security Authorities designated by the University under the Clery Act not otherwise specified in this provision; and
Individuals serving in any of the positions described above on an acting or interim basis.
Faculty and staff who do not meet any of these criteria are not considered responsible employees. Individuals who are Confidential Resources are not responsible employees. In addition, healthcare providers while acting in their professionally licensed treatment capacity (for example, physicians, nurses, dentists, pharmacists, and mental-health professional, including psychologists and social workers) are not required under this Policy to report a violation unless otherwise required to do so by law or other professional obligation.
A student employee whose employment causes them to be designated as a responsible employee is only a responsible employee to the extent that they learn about suspected Prohibited Conduct in the course of their employment. Non-student staff and faculty who are designated as a responsible employee are a responsible employee at all times, regardless of whether they learn of suspected Prohibited Conduct within or outside of the role that causes them to be designated as a responsible employee.
Any questions regarding who is a responsible employee should be directed to the Office of the Vice President and General Counsel (OGC) at (734) 764-0304 or OIE at (313) 436-9194.
2. All Other Employees
Reporting is an important tool to address Prohibited Conduct. Thus, while all other employees who are not designated as Confidential Resources should safeguard an individual’s privacy, they are also strongly encouraged to share any information about such conduct with OIE.
3. Confidential Resources
As explained above, Confidential Resources will not share information about an individual (including whether that individual has received services) unless (1) given permission to do so by the person who disclosed the information; (2) there is an imminent threat of harm to self or others; (3) the conduct involves suspected abuse of a minor under the age of 18; or (4) as otherwise required or permitted by law or court order.