After receiving a report of Prohibited Conduct committed by a student, the Title IX Coordinator will make an initial assessment of the reported information and respond to any immediate health or safety concerns raised by the report. An initial assessment typically will be made within seventy-two (72) hours after receiving a report of Prohibited Conduct, unless the Complainant requests anonymity, that investigative or adaptable resolution not be pursued, or that no disciplinary action be taken, in which case the Title IX will consult with DOS and Police & Public Safety as described in Section XII below, typically within two to three weeks after the report of Prohibited Conduct was made.

As part of the initial assessment, the Title IX Coordinator will assess the Complainant’s safety and well-being and offer the University’s immediate support and assistance; assess the nature and circumstances of the report, including whether it provides the names and/or any other information that personally identifies the Complainant, the Respondent, any witness, and/or any other individual with knowledge of the reported incident; and ascertain the ages of the Complainant and the Respondent, if known, and, if either of the parties is a minor (under 18), take all necessary actions based upon the facts and circumstances of the case, including contacting the appropriate child protective service agency, if required by law. The Title IX Coordinator will also ensure that the Complainant receives a written explanation of all available resources and options, including the following:

  • Immediate support and assistance available through University resources, including the Complainant’s right to seek interim measures, including supportive measures regardless of whether they choose to participate in a University or law enforcement investigation, and/or protective measures, when the University pursues an investigation;

  • The Complainant’s right to seek medical treatment and information on preserving potentially key forensic and other evidence;

  • The University’s procedural options including investigative and adaptable resolution;

  • The Complainant’s right to an advisor of the Complainant’s choosing;

  • The University’s prohibition against retaliation, that the University will take prompt action when retaliation is reported, and how to report acts of retaliation; and

  • The opportunity to meet with the Title IX Coordinator in person to discuss the Complainant’s resources, rights, and options.

When the Title IX Coordinator decides to initiate an investigative resolution, impose protective measures, or take any other action that impacts a Respondent, the Title IX Coordinator will also ensure that the Respondent is notified and receives written information on available resources and options. The Title IX Coordinator will ensure that a Respondent is informed of:

  • The immediate support and assistance available through University resources;

  • The nature of the investigation, including the identities of the parties (if known), a concise summary of the conduct at issue, and potential Policy violations;

  • The Respondent’s right to an advisor of the Respondent’s choosing;

  • The University’s prohibition against retaliation, that the University will take prompt

    action when retaliation is reported, and how to report acts of retaliation; and

  • The opportunity to meet with the Title IX Coordinator in person to discuss their resources and options.

The University recognizes that it is important to take into account the needs of the Complainant when deciding upon a course of action. Accordingly, either during the intake and initial assessment or as part of the University’s actions following an initial assessment, the University will offer a meeting, to occur in person if practicable and desired by the Complainant, with the Complainant to discuss the University’s procedural options, including investigative or adaptable resolution. This initial meeting will be conducted by OIE.

The OIE investigator will explain the investigative resolution and adaptable resolution process, and will connect the Complainant, and in instances where the Claimant has indicated a desire to pursue adaptable resolution, the Respondent, with other resources as needed to provide more information about the adaptable resolution process.

In the event the Complainant elects investigative resolution, OIE will conduct the investigation and send the investigation report to the Student Conduct Advisor, who is responsible for providing the Complainant and the Respondent the investigation report; coordinating all hearing logistics; providing the notice of hearing outcome to the parties; coordinating all sanctioning logistics, including the exchange of any sanctioning input statements; making the sanctioning determination and providing it to the parties; facilitating an appeal; and providing the decision of the external reviewer to the parties. The OIE investigator and Student Conduct Advisor are neutral and neither is an advocate for either the Complainant or the Respondent at any point in the process.

When the Complainant and the Respondent agree to participate in adaptable resolution, OIE refers the matter to the Office of Student Conflict Resolution (OSCR) from the University of Michigan, Ann Arbor campus. OSCR will be responsible for coordinating all adaptable resolution logistics, including coordinating an adaptable resolution intake with an OSCR staff member, ensuring timely facilitation of the agreed upon type of adaptable resolution, including all logistics (such as when, where, and how the adaptable resolution process will take place). Although coordinated by OSCR, when in-person adaptable res

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