When OIE or the Title IX Coordinator receives a report of Prohibited Conduct, OIE will in all cases contact the Complainant, if their identity is known, and explain the process for filing a Formal Complaint. A Formal Complaint is submitted by the Complainant to OIE in person, by mail, or by email. The Formal Complaint must contain the Complainant’s physical or digital signature, or otherwise indicate that the Complainant is the person filing the Formal Complaint. 18
When a Formal Complaint is filed, OIE will evaluate it for a number of things, including whether the Complainant is participating in or attempting to participate in a Program or Activity (e.g., a job applicant, an applicant for admission to an academic program, a recent graduate who is applying to a different academic program at the University, etc.).
The Title IX Coordinator has discretion to file a Formal Complaint even if the Complainant chooses not to, and even if the Complainant chooses not to participate in a University resolution process. In general, the Title IX Coordinator will seek to respect the Complainant’s wishes not to file a Formal Complaint. However, when the Respondent is an Employee; when a significant safety concern is presented; or when OIE concludes that failure to pursue a Formal Complaint may fail to meet the University’s duties under the law; the Title IX Coordinator will usually sign a Formal Complaint. The factors the Title IX Coordinator will consider are described in greater detail in Section V (B)(2) of the Student Procedures and Section IV (B) of the Employee Procedures.
After a Formal Complaint has been filed by the Complainant or the Title IX Coordinator, the University will commence the appropriate resolution process.
Where the Title IX Coordinator files a Formal Complaint, the Title IX Coordinator is not a Complainant or otherwise a party to a formal or informal resolution process.