Pilot Changes to Dearborn IRB Oversight and Process

Beginning January 1, 2019, the Dearborn Institutional Review Board will be consolidated with the University of Michigan Health Sciences and Behavioral Sciences Institutional Review Board (IRB-HSBS) located on the Ann Arbor campus. 

Deb Schneider will continue in her role as the Core Staff representative for the Dearborn campus. She will continue to assist researchers, answer questions, and conduct initial regulatory and administrative reviews on all applications from Dearborn researchers. 

Contact Information 

General information: 734-936-0933 or irbhsbs@umich.edu

Deb Schneider: 734-763-5084 or dschnei@umich.edu

The IRB Application & Informed Consent

All human subjects research conducted by faculty, staff, or students of the University of Michigan - Dearborn requires an IRB application.  Researchers must complete an online application through the eResearch Regulatory Management system.

Questions about the IRB process can be directed to Deb Schneider at 734-763-5084.

Informed Consent

Informed consent is the term given to the communication process that allows individuals to make an informed decision about participation in a research study. This process begins with the recruitment materials and is described in an informed consent document that contains specific, required information about the research study. 

The human subjects in a research study must be adequately informed about the research and must participate willingly.

If the human subjects in a project are part of a vulnerable population (i.e. prisoners, cognitively impaired individuals, or children), special protections are required. Contact the IRB Office at 734-763-5084 for more information.

Consent Templates

The IRB provides consent templates that can be adapted for specific research projects.  These templates contain the regulatory elements required for informed consent.  Be sure to click the download arrow on the upper right side of the screen and the template will open in Word.  

If the study is more than minimal risk or is not eligible for an Exempt Determination please use the Standard Consent Template and adapt it to the conditions of the research project. 

NOTE:  You must download the template for an editable version of the document.

 

Paying Human Subjects

NOTE: TO RECEIVE FUNDS FOR HUMAN SUBJECTS, YOU MUST HAVE AN APPROVED IRB APPLICATION SPECIFYING YOUR INTENT TO OFFER SUBJECT INCENTIVES.

Human subject incentive payments (also called subject fees, research incentives, or human subjects payments) MUST be authorized through the Human Subject Incentive Program (HSIP) Office. See the sections below for more information.

Payment Options

The Human Subjects Incentives Program offers four options for paying research subjects:

  • cash
  • checks
  • coupons
  • Visa cards (minimum $10)

Principal Investigators (PI's) may also request a check or ATM card in their own name to purchase incentives or convert into cash for payment to subjects. Visa cards are the preferred method for paying human subjects, and they feature a re-load option to add additional funds for subjects who are to receive more than one payment.

Delivery Methods for Incentive Payments

Checks, coupons, and Visa cards can be picked up by the PI at the Dearborn research office to be handed to subjects, or they can be mailed directly to the subjects.

Cash must be picked up at the Dearborn Cashier's office.

Accounting & Documentation of Payments

The documentation requirements for each study are based on the type of study, subject payment amount, and payment type requested.

If you are required to submit receipts, an evidence document form will be sent to the PI with each HSIP request.  (Fillable evidence documents are also available on the HSIP Forms page if you would like to type the information into your form before printing.) All receipt documents should be submitted together within 30 days of the request, and should be destroyed after receiving confirmation that they have been received by ORSP.  For audit purposes, all subject incentive receipts will be centrally maintained by the University in a secured manner to protect private information.

For further details, see the Documentation Submission matrix.

Any unused funds must be returned within 30 days. 

Extensions may be granted on a case by case basis. See Returning Excess Funds for more information.

Privacy of Research Subjects

Privacy Brochure - The University provides this brochure to help you communicate our security system to subjects who are concerned about how their personal information will be stored and protected.

Requesting Subject Payments

Incentives should be distributed to subjects within 30 days of your request; please do not request more incentives than can be distributed within that time period.  If you need to pay subjects after this 30-day window, a new request should be processed.

IMPORTANT NOTICE:  All individuals handling/distributing subject incentives are expected to have completed the cash handling training course (MyLinc TME103) offered by the Treasury Department.  (This course only needs to be taken once.)

Completion of the Human Subjects Payment Request form is your attestation that you have completed the required training noted above.

Once your request is complete we will contact you with a pick-up date. Cash must be picked up by the PI at the cashier's office; a designate may pick up checks or Visa cards from the ORSP office.

Activating the Visa Cards

Upon delivery the Visa cards have no value. The PI must request activation for the cards to be usable. Funds are remotely loaded onto the cards by the Treasurer’s Office.  At the time of pickup, you can:

1)      ask ORSP to send a request for immediate card activation, or
2)      wait and send your request to load the cards as you are ready to use them

All cards may be activated at once, or just a few at a time as needed.  Funds will be loaded onto the cards within 48 hours of the activation request. 

Visa cards expire 2 years from the date they are issued.

Office of Research & Sponsored Programs

2066 -
Institute for Advanced Vehicle Systems Building (IAVS)
Phone: 
313-593-5468
Fax: 
313-593-6790
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