Program Suspension, Moratorium and Closure Policy
The following policy provides details for program suspensions, moratoriums, and closures.
The purpose of a one-year admissions suspension is usually to allow a program to address short-term issues, the need for curricular re-design, or to resolve temporary financial pressures. An admissions suspension only applies for one year.
A recommendation that admissions to a program be suspended for one year must come from the program faculty. Faculty must complete the Academic Action Request Form, which should include the reasons for the suspension along with the term and the year it is to take effect. The form should be submitted to the University Curriculum and Degree Committee (UCDC) or the Graduate Subcommittee by early October for the action to take effect by the fall term.
A notice of suspension will be placed on the program webpage and other admissions-related webpages. During the period of suspension, the faculty and staff remain responsible for providing the appropriate curriculum and resources for the education of currently enrolled students.
The faculty may make a request to the UCDC or the Graduate Subcommittee to lift the one-year suspension by providing information about the capacity and interest of the faculty in reopening the program to new applications. The UCDC or Graduate Subcommittee will agree to lift the suspension only if it receives convincing information that the program can be offered in a way that ensures quality and sustainability given the faculty, staff and financial resources available to the program. In this case, the suspension will be lifted and applications will be reopened for the next available term in the following academic year. In the absence of such a request, a moratorium (see Admissions Moratorium section below) will be placed on admissions for a period of five years. The University of Michigan-Dearborn defines a "program" as any series or sequence of courses that when successfully completed results in the issuance of a degree or diploma from that program by the university registrar. For the purposes of this policy, certificates are also included in the definition of a program. The lead time is necessary because the Admissions Office and Graduate Studies begin receiving applications for admissions to the university nearly a year in advance of the fall term.
Under an Admission Moratorium no new admissions will be accepted for a period of up to five years. The purpose of a moratorium is to allow faculty time to re-assess the purpose and goals of the program and to address issues such as declining and insufficient enrollments for a sustainable and successful student community; deficiencies in resources, including funding or faculty availability; or other areas that require planning and recalibration of resources to ensure that the program can be successful. An admissions moratorium can be requested without the program first going through an admissions suspension.
A recommendation that a moratorium on admissions to a program be applied must come from the program faculty. Faculty must complete the Academic Action Request Form and include information as to whether faculty, staff and resources are sufficient to ensure that required courses are available and that current students are being advised, and adequately supported during the moratorium period so that students currently in the program are able to graduate. The form should be submitted to the University Curriculum and Degree Committee (UCDC) or the Graduate Subcommittee by early October for the action to take effect by the fall term.
The program will be removed from relevant webpages. The program will be responsible for informing current students about the moratorium, and for continuing to provide appropriate curriculum, advising and resources to currently enrolled students.
By using the normal curriculum process within their units program faculty may request the lifting of the moratorium to UCDC or Graduate Subcommittee by completing the Academic Action Request Form. The UCDC or Graduate Subcommittee will agree to lift the moratorium only if it receives convincing information that the program can be offered in a way that ensures quality and sustainability given the faculty, staff and financial resources available to the program.
After an admissions moratorium has been in place for five years, a program will automatically be considered for closure unless UCDC or Graduate Subcommittee has received and approved a request to lift the moratorium.
Program faculty or the college dean where the program is located may recommend to UCDC or Graduate Subcommittee that a program be closed because enrollment activity has stopped or because the program is no longer viable for lack of resources, qualified faculty, student demand, or commitment by faculty or the school(s) or college(s) where it is located.
A recommendation that a program be closed must come from the program faculty or the dean, in situations where no program faculty exist. Faculty must complete the Academic Action Request Form and the Program Closure Form, which should include the reasons for the closure along with the term and the year it is to take effect, and evidence that all students have graduated or transferred into another program. The form should be submitted to the UCDC or the Graduate Subcommittee by January for the action to take effect by the fall term. The UCDC or Graduate Subcommittee will consider these requests on a right of rejection basis, taking into account such factors as feasibility of offering the program at an acceptable level of educational quality and that all students have completed or transferred out of the program before the request is considered. A request for closure of a program with shared resources from two or more colleges should include a signature on the Academic Action Request Form from the other college dean(s).
Upon acceptance of the program closure the program may no longer be advertised or admit students and will be removed from admissions and program websites, as well as the catalog.
A request to re-open a program that has been closed, even if it is to have the same name as the one that was closed, must contain all information and supporting letters required for new program proposals.
This fast-track closure is the most suitable option for programs that have no active students and for which faculty do not believe that the program will be viable. Program faculty or the dean, in situations where no program faculty exist, can bypass the admission suspension and moratorium to request the fast-track closure of a program by submitting a request for program closure via the Academic Action Request Form and Program Closure Form to the UCDC or the Graduate Subcommittee.