Campus Access Policy Change

June 15, 2020

Guided by State of Michigan and public health guidelines, the university has revised the campus access policy, for those previously identified as “essential” and for those needing one-time access to campus, effective, 12:00 a.m., Wednesday, June 17, 2020. 

Dear Colleagues, 

As the situation with the coronavirus continues to evolve, we remain committed to sharing information and updates to help you stay healthy and safe while we work towards a continuity of student learning and university operations.

Governor Whitmer has begun lifting many aspects of the “Stay Home, Stay Safe” order in the State of Michigan. While most university employees will continue to work from home, we’ve seen an increase in the number of employees that need to return to campus for a variety of reasons.

Guided by State of Michigan and public health guidelines, the university has revised the campus access policy, for those previously identified as “essential” and for those needing one-time access to campus, effective, 12:00 a.m., Wednesday, June 17, 2020. 

Before coming to campus, regardless of reason or duration of time on campus, all employees must now:

  • Complete the online training COVID-19: Working Safely at U-M. At the end of the course, employees will be presented with attestation statements. Employees must agree with all attestation statements to receive credit for the course. After training is completed, a certificate of completion will be available in the employee's MyLINC training transcript.  Employees need to only complete the training and certification once. 

As a reminder, unless specified by your supervisor, everyone who can work from home must continue to do so. Visits to campus should only be considered if absolutely necessary. 

Employees coming to campus for a brief, one-time visit must:

Request permission from your supervisor and email the training certification certificate at the time of request. Faculty should contact the dean of their college or their appointed delegates for permission.

Supervisors will request one-time access from the Department of Police and Public Safety (DPPS) by completing a form and including the following information in the form:

  • Employee name
  • Campus location for access
  • Date, time and duration of access
  • Confirm that the employee has completed the COVID-19: Working Safely at U-M training.

On the day of the campus visit, the employee will need to:

  • Complete a health questionnaire at healthscreen.umich.edu. A health questionnaire must be completed each day prior to coming to campus. This questionnaire will not record who has taken it, nor the results.
    • If a red screen appears, the employee does not come to campus. The employee should stay home, contact supervisor, and follow the instructions on the red screen.
    • If a green screen appears, the employee is cleared to come to campus. The employee should notify the supervisor of health status before coming to campus. 
  • Contact DPPS (313-593-5333) when arriving on campus
  • Contact DPPS when leaving campus 

Essential employees reporting to work on campus: 

Essential employees will be notified by their vice chancellor/dean/director/supervisor if they are required to report to work on campus on a regular basis. These employees will be notified regarding the process to reactivate MCard access and other procedures related to their return. 

Essential employees must complete the health questionnaire process outlined above, each day, before coming to work. 

As a reminder, all employees must wear face coverings and practice social distancing while inside campus buildings. Employees may remove face coverings if in a private office space. Employees may not bring their children, or any other guests, to campus.  

Please note, common areas are not open, air conditioning is not provided, and custodial services and trash removal are not scheduled in secured campus buildings.

Thank you for being a part of our community. By working together, we will keep everyone healthy and safe as we move towards reestablishment of more operations on campus. 

Sincerely, 

Laura Drabczyk
Director, Office of Emergency Management

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