UM-Dearborn Canvas Policies
UM-Dearborn faculty, staff, and students are expected to adhere to all UM-Dearborn Policies. Listed below are some specific Canvas-related policies and procedures.
Canvas accounts and logging in
Faculty and student accounts are automatically created via Banner. Accounts will begin to be created up to 8 weeks before the start of the semester. Students registering for courses earlier than that may receive an error when trying to log in to Canvas. This is normal, and will be resolved automatically as the semester information starts to load 8 weeks in advance.
Canvas support personnel can manually create accounts for staff on a case-by-case basis. Guest presenters or others may need to first create a U-M Friend Account, and then request a Canvas account be created with their friend account info.
Canvas course site creation
All courses from Banner will automatically have a corresponding Canvas course site created (policies about accessing these sites are outlined in additional sections below).
Canvas support personnel can manually create a "model / work-in-progress" site if faculty wish to start developing a course before the official course site is created or wish to collaborate or share their work with other faculty members on campus. The use of UM-Dearborn Canvas is generally reserved for official UM-Dearborn courses offered for credit toward degrees and certificates. In a limited number of cases, UM-Dearborn Canvas has been used for non-course related instruction, though there is a limited support staff available for Canvas across campus. Projects for professional development, scholarships, grants, file sharing, etc. should consider using other university resources such as U-M Google Sites, U-M Google Drive, or U-M Box. The UM-Dearborn Alternative Learning Management Solutions guide is available to outline these other resources and the features they offer.
Canvas course enrollments (and adding people)
Canvas course enrollment is automatically updated from Banner four times per day.
Faculty must be assigned to the course by the Office of Registration & Records (via department administration) to get access to the course Canvas site. Faculty removed from an instructor role in Banner will only be removed from the Canvas site on either the first day of the semester, the day following the end of the add-drop period, or two weeks before the start of the course evaluation period.
Students must successfully register for the course (not the waitlist) to get access to the course Canvas site.
Canvas support personnel can add librarians or teaching assistants (including lab assistants) to a Canvas site upon request from the instructor of record. Additional approval may be required depending on any individual department or unit policies. Canvas support personnel cannot add anyone as a teacher or student to a course manually. This must be done through official procedures, as outlined above.
This information is aligned with the Classroom and Learning Management System Course Access Policy, approved by the UCDC on December 10, 2015, and the Learning Management System Course Access Procedure, approved by the UM-Dearborn UCDC Digital Education Subcommittee on December 6, 2017..
Canvas course availability
Instructors will have access to their assigned courses up to 8 weeks before the start of the semester (depending on the finalization of the course schedule by the registrar). Instructors must be assigned to the course by the registrar (via department administration) and have a uniqname and U-M email address entered into Banner to obtain access to courses.
Students will have access to all courses for which they have registered by 5pm on the first day of the semester. Instructors can choose to make individual courses available up to one week before the start of the semester so students can preview the course and plan. While course materials may be made available to students for one week ahead of the semester start, it is imperative that no academic assignments are required prior to the first day of the semester.
Students will have full access to a course until 11:59pm on the last day of final exams, while faculty and teaching assistants will retain full access for a minimum of 9 additional days to complete any final grading and make any final changes to the course. After that, read-only access to courses will be available (all assignments, discussions, grades, etc will be accessible unless removed by the faculty member). In the rare event that a specific content item (audio/video, page, or file) needs to be removed from a course after it has gone into read-only mode, the instructor may contact their unit’s LMS support personnel to request removal of the item. Unit LMS support has discretion over the completion timeline of these requests based on their current workload and available capacity.
The Learning Management System Course Availability Policy was approved by the UM-Dearborn UCDC Digital Education Subcommittee on October 18, 2018.
Combining courses/sections in Canvas
All courses and sections crosslisted in Banner will also be automatically crosslisted in Canvas. Canvas support personnel can also manually combine multiple sections of the same course together upon faculty request. Additional approval may be required depending on any individual department or unit policies.
Please note: electronic course evaluations will be generated based upon Canvas courses and enrollments. Courses manually combined in Canvas will be evaluated as one course. Please keep this in mind when requesting courses be manually combined, as it may affect tenure and promotion or annual reviews (check with your department in you are unsure).
Incompletes in Canvas
Access to Canvas courses can be extended for faculty and specific students who are given an "I" grade. Please contact your unit's Canvas support personnel for the unit-specific procedure for extending Canvas access. Students with an "I" grade cannot be added to any other course(s) to complete their work.
This information is aligned with the Classroom and Learning Management System Course Access Policy, approved by the UCDC on December 10, 2015.
Using copyrighted videos in an online environment
Please see the Video Use in Online Courses policy for information on how copyright law applies to videos places in Canvas (or any other online educational environment). This policy was created by Jack Bernard, Associate General Counsel of University of Michigan.