Space Change Notification Process

Overview

The Space Change Notification process is designed to provide a simple process to capture important data when personnel are moved to new spaces, or when minor adjustments to a department’s space are made. 

Note: requests for additional space, space transfers from one department to another, changes in usage (e.g. storage room to office) or changes in room occupancy should be submitted through the Annual or Off-Cycle Capital Project and Space Request Process.

Determination Criteria

A Space Change Notification can be utilized when all four of the following criteria are true:

1. Work space is transferred from one person to another within a single department, and
2. The space is designated as office space (not instructional, conference, storage, or common space), and
3. The new spaces assigned to each person are within the space allocation guidelines, and
4. The space requires no design or construction.

If all four of these criteria are met, this change can be managed within the department after a Space Change Notification Form is submitted to Facilities Planning.

Procedures

If a reallocation of space meets all four criteria outlined in the Determination Criteria (above), the affected department will manage the change in the following manner:

1. Complete a Space Change Notification form and submit it to Facilities Planning.
2. Notify the department’s Space Survey Contact to record the change in the M Pathways Space Data.
3. Notify General Services to reroute mail, as appropriate.

Facilities Planning will then verify space data and forward appropriate information to ITS and the UM Dearborn Department of Public Safety.

Additional Considerations

When planning moves, there are a number of items that may be required, and costs associated with these items are the responsibility of the affected department.  Please plan your budget accordingly, and contact Facilities Operations if you need assistance coordinating the work.

1. Boxes and packing materials
2. Moving crew to move furniture and boxes
3. Updating signage at room and at building directories
4. Deep cleaning, carpet extraction, painting etc.