Pre-Award Administration

All requests or proposals for external funding must be approved through the Office of Research

Our goal is to provide the highest level of service possible in assisting you with assembling all the elements of your proposal package and ensuring there are no administrative errors that could result in a proposal being turned down or returned without review.

Getting started: A proposal specialist will connect with you upon submission of the Proposal Request Form. Compete this step at least 20 business days prior to your sponsor's deadline.The PI will receive an email summary of requirements needed with a timeline for submission of documents to meet internal and sponsor deadlines. ORA's ability to provide services depends on the available lead time. Read about Timelines and Service Levels. This applies to both full and pre-proposals.

Regarding Pre-proposals: The UM-Dearborn campus requires a PRE-PAF to be routed and approved prior to submission to a sponsor for any pre-proposal that includes budgetary information, commitments of cost sharing, time/effort, or space, or third party commitments. This applies to concept papers, letters of intent, letters of inquiry, white papers, pre-applications, etc. This allows the administrative home unit, which has overall responsibility for the project, to review and approve what is being proposed. A PRE-PAF must also be completed if submission or signature by an authorized institutional representative is required, even if no budgetary information is included.

Signature Authority: Authority to sign documents on behalf of the university resides solely in ORSP regardless of whether funding is being requested. Such items must be routed to ORSP through the eResearch system. This includes non-disclosure and confidentiality agreements (NDA, CDA), memos of understanding (MOU), data use or data sharing agreements, certain licensing agreements, materials transfer agreements, etc. If you are asked to sign something, contact ORA so we can help.

Proposal Services

Services we offer, contingent on the lead time provided by faculty and adherence to our timeline, include the following:

  • review for eligibility
  • review of budget and budget justification for appropriateness and compliance, and delivery of a basic budget template
  • review of documents for completeness and compliance with sponsor's guidelines and U-M policies
  • a PDF copy of the complete proposal package for PI review prior to submission
  • request for sponsor approval to submit as a separate campus if necessary (full service only)
  • advice on cost considerations, estimates for anticipated expenses, and development of cost rationale (full service only)
  • completion of sponsor application/forms and assembly of required documents (full service only)
  • uploading of documents to the sponsor's system (full service only)
  • contacting the sponsor with non-technial questions related to proposal requirements (full service only)
  • communication with subcontractors to obtain required information and documents (full service only)
  • assistance with obtaining letters of support/commitment if needed (full service only)

Due to the administrative nature of ORA's services and the obligation to provide services to the entire campus, we are unable to offer assistance with maintenance of individual faculty CVs, biosketches, and/or other support documents.

Office of Research

1060 - Administration Building
4901 Evergreen Road
Dearborn, MI 48128
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Phone: 313-593-5468
Fax: 313-593-6790