Staff Senate By-Laws
In 2019, the Staff Senate proposed a significant update to its by-laws and the UM-Dearborn staff voted to adopt the new by-laws. The by-laws were approved by the Staff Senate on October 22, 2019 & the Staff Congress on December 6, 2019.
- Amendment 1, approved October 28, 2020
- Amendment 2, approved November 18, 2020
- Amendment 3, approved April 28, 2021
- Amendment 4, approved July 27, 2022
You can view or download a PDF version of the latest Staff Senate By-Laws.
Table of Contents
- The Staff Senate was established to foster a spirit of unity, pride, and cooperation among staff members by recognizing the leadership role staff play in accomplishing the mission of the University.
- The Senate serves to facilitate communication among all employees and University administrators concerning general University employment interests and elevating staff concerns and suggestions to the University’s senior officers, and by serving in an advisory capacity to the Chancellor and Human Resources Director.
- The key objectives of the Senate are to:
- Increase cross-campus collaboration to better enhance work and processes that are being done well but could be improved.
- Enhance the staff experience and the campus culture.
- Identify concerns from across campus and develop possible solutions.
- Full-time staff - A staff member that is normally scheduled to work 40 (forty) hours per week.
- Part-time staff - A regular or temporary staff member normally scheduled to work less than 40 (forty) hours per week.
- Regular staff - A staff member whose employment is either full or part-time and is reasonably expected to continue employment.
- Close ended or term limited staff member - benefit eligible, regular employee, full or part-time, with an appointment end date.
- Temporary staff member - Any non-student employee whose employment, either full or part-time, in a specific position which is irregular, sporadic, or casual, or is fixed at the time of employment to not exceed 12 (twelve) consecutive months and is established for:
- A specific project; relief for regular employee absence; augmenting regular staff occasioned by resignations, dismissals, increased work loads, or other conditions that may create a short term need.
- Student Employee - Any individual enrolled in the University of Michigan and employed by the University whose primary purpose for being at the University is to obtain an education. Student employee status for this purpose is not affected if a student employee is not enrolled during the period between consecutive terms or during the Spring-Summer term.
- Bargained for - Any employee who may fit in any of the above categories but is a part of a collective bargaining agreement.
- Unit - a body within the University, as defined by Human Resources, that is headed by a Senior Officer.
- The bodies represented by the Staff Senate shall be defined by the Human Resources office to ensure continuity of representation. The represented bodies will be made up of the academic colleges, and administrative/organizational units.
- The Human Resources Director shall submit a breakdown of bodies 3 (three) months prior to the start of the election process.
- Upon receipt of this breakdown, the Senate will discuss and vote upon its approval and/or modification for identifying proper representation of Senators in the election cycle.
- There shall be a Campus Forum comprised of the Faculty Senate Council and the Staff Senate Council members held once each term (Fall and Winter) to explore opportunities for collaboration and rapport building.
- Efforts shall also be made to convene with the Student Government Leadership once per term
- Efforts shall also be made to convene with Flint Senate Council once per year
- Amendments to these bylaws shall go to the Senate for a vote. If a simple majority is received after a motion to vote is called, the amendment shall become a part of the bylaws.
- A Senator, at their discretion, may move to bring the vote to the full Staff Congress via an online platform. If so motioned, a vote of a simple majority of Senators present shall pass the motion. If a simple majority is not received the Senate shall continue its discussion and internal voting process.
- The Senate shall have the following standing committees:
- Staff Recognition - This committee shall serve to ensure staff across campus are recognized for their efforts.
- Communications - This committee, chaired by the Communications Coordinator, shall oversee the Senate newsletter creation and distribution.
- Hospitality and Staff Engagement - This committee shall manage the logistics and partnerships for the Chancellor’s picnic and other campus wide events that the Senate co-sponsors. This committee shall also host socials for staff to build connections, and shall develop and implement other on campus methods of engaging staff.
- Professional Development - This committee shall assess the professional development needs of staff and provide supplementary offerings to support those led by Human Resources.
- Parliamentary - This committee shall be chaired by the Parliamentarian and shall be responsible for upkeep of the bylaws, and shall oversee Senate elections.
- PROPOSED: Process Improvement
- Ad Hoc Committees
- Ad Hoc Committees will be on a close-ended basis for a specific need or purpose. The creation of an Ad Hoc committee shall be proposed to and then voted upon by the Senate.
- In the event that an Ad Hoc committee is requested to be extended, the Senate shall discuss and vote upon whether it should be converted to a standing committee or to extend the end date as an ad hoc committee.
- Senate appointed roles
- From time to time, the Senate is sought out to participate in various campus and system wide committees. As these opportunities arise the Senate shall fill these committee seats by nominating and voting upon which Senator shall fill the role.
- This document is not meant to supersede any Regental Bylaws/governing documents nor the Standard Practice Guide (SPG) of the University of Michigan. In the event that any portion of this document is in contrast with either body of documents, Regental documents and the SPG shall always take precedence.