Master's and doctoral students will find information, policies, and procedures for each step of the way to degree completion. 

Announcements

2020-2021 Ph.D. Qualifying Exam Registration Deadline and Exam Dates

The Qualifying Exam is offered once in the fall and once in the winter term.  You may take the exam at any time before the established program deadline.  It is recommended that you complete all coursework before taking the exam.  

TERM Registration Deadline Exam Date
Fall

October 15, 2020

 

November 16-20, 2020

December 2020 (IMSE TBA)

Winter

Feb 8, 2021

 

Mar 15-19, 2021

April 2021 (IMSE TBA) 

 

See the "Qualifying Exam and Dates" section below for the required forms.

2020-2021 Doctoral Candidacy Deadlines
The term in which student will be eligible for Candidacy (enrollment in course 980) Deadline for student’s completion of all Candidacy requirements (including qualifying exams)
Fall 2020 September 30, 2020
Winter 2021 January 21, 2021
Summer 2021 May 6, 2021
Fall 2021 September 1, 2021
Dissertation Defense and Graduation Deadlines (*Updated April 2020)

Intended Last Term of Enrollment

 

Last Day to Defend

Last Day to Complete All Requirements and Last Day to Apply to Graduate

Degree Conferral Date

Fall 2020

For a diploma to be conferred in the same term

October 16, 2020 

October 30, 2020

December 19, 2020

 

For a diploma to be conferred in the following term with no new registration

December 22, 2020

January 22, 2021

May 2, 2021

Winter 2021

For a diploma to be conferred in the same term

February 26, 2021 March 12, 2021 May 2, 2021
 

For diploma to be conferred in the following term with no new registration

May 2, 2021 June 4, 2021 August 25, 2021 

Summer 2021

For a diploma to be conferred in the same term

TDA TDA August 25, 2021
 

For diploma to be conferred in the following term with no new registration

TDA TDA TDA
2019 - 2020 Oral Defense Dates
Last Name First Name Degree Date Location Chair Title
Mustafa Kassem Ph.D. in Industrial and System Engineering TBD Online Zhen Hu  
Gorzinmataee Morteza Ph.D. in Automotive Systems Engineering TBD Online Abdallah Chehade  
             

Path to Degree: Master's Students

Registration

Registration is by appointment only and based on academic level and the number of credits completed.  You can register on or after your registration date.  Graduates students typically have priority before after doctoral students.  Students may register online using UM-Dearborn Connect or by walk-in.

To learn more, visit the Office of the Registrar page to find information about registration instruction, registration timetableadding or dropping a course, waitlist and withdrawing

Some courses may require faculty or department approval prior to registering.  In these cases, students should contact the department advising and registration graduate staff for assistance.

Coursework

All master's degree students must complete 30 credits at the 500-course level or higher.  The degree requires core and concentration coursework, two cognate courses, and the option to complete electives and a project or a 6 credit Thesis.

Students are required to maintain a 3.0 (B) cumulative GPA or higher each term.  Each department may have additional minimum course grade requirements.  Refer to your degree program curriculum or requirements page for additional guidance. 

Course Planning and Degree Tracking Tools

Students should follow the curriculum requirements as listed on the degree program webpage.  Most programs offer a selection of courses in each area to meet the degree requirements. As a tool, students may use this Study Plan to select tentative courses for the degree.   

The university provides the Degree Works software which allows you to track your progress towards the degree.

Advising

Each department assigns a faculty advisor for all graduate students. Students may schedule an appointment with the faculty advisor during posted office hours.  However, students may first contact the graduate staff with any questions. If it becomes necessary to meet with the faculty advisor, the graduate staff will schedule an appointment.  Please check the CECS Advising and Registration page for a list of department faculty advisor by programs and additional details.

Graduation

All students must apply to graduate during their final term of study.  It is advisable for students to contact the graduate staff as soon as they have registered for their final course(s) to request a pre-audit.  Applying to graduate can be done through UM-Dearborn Connect or the Office of the Registrar website.  Choose “Applying to Graduate” from the list on the left, then click on one of the icons to the right.  All students must submit the application by the posted deadline. Applications submitted after the deadline will be charged a late fee.

Graduation deadlines

Apply to graduate

Participate in commencement

Path to Degree: Doctoral Students

Under the sections below, you will find policies, procedures, and any required forms for each step or milestone required for the doctoral degree. Additional forms are also provided under the "Advising and Registration" section on the main page menu.

Pre-candidacy Coursework

Course Level

Only courses 500 level and above may count towards the doctoral degree. 

Cognate

At least four (4) credit hours of coursework must be outside your degree area.  A mathematics class can be used to satisfy all or part of this requirement. Several other ways of fulfilling this requirement are detailed on the degree program requirements page.

Pre-candidacy 

All students enter their program in the pre-candidacy stage.  In this stage, students complete advanced coursework in core areas and gain knowledge of the primary field and skills to conduct independent scholarly research.  The Doctoral coursework ranges from credits based on your prior degree attainment, prerequisites, planned research area, and the faculty advisor's recommendation.  At a minimum, six (6) credits for students with a University of Michigan master's degree, 36 credits for a student with a bachelor's degree, and 18 credits for a student with a non-University of Michigan- degree is required.  

Candidacy

A minimum of 24 credits of doctoral dissertation research is required to complete the candidacy coursework requirement. Up to 12 credits may be completed through the 980 Pre-Candidate Dissertation Research course.  The remaining 12 credits or all 24 credits may be achieved by taking 990 Doctoral Dissertation course.

Advising and Annual Review (Details and Forms)

Advising Model

Doctoral students are advised by a graduate faculty member who also serves as the student's mentor.  In addition to academic and course planning,  the faculty advisor helps the student to clarify and advance his or her academic and professional goals.

Annual Review

Doctoral programs must conduct annual reviews to assess student's progress toward candidacy and degree completion.  At the end of each year, around April/May,  each student meets with his or her Faculty Advisor to complete the Annual Review Report.   Two Annual Review forms are available for documenting progress and providing feedback to the student. 

Pre-Candidate Annual Review

Candidate Annual Review

 

The completed review is due to the Doctoral Program Chair by May 31.  Students who are not making progress will be scheduled for a mandatory meeting with the Associate Dean and may be placed on academic probation. 

 

Degree Tracking

The university provides the Degree Works software which allows you to track your progress towards the degree.

Registration Requirements (Continuous Enrollment, Full-time Status, Candidacy, Leave of Absence, etc...)

It is essential to reference both the approved Study Plan and the Doctoral program curriculum sheet when choosing courses.  Document all courses on your approved Study Plan with your faculty advisor.  The graduate staff can assist you with registration based on the approved Study Plan.  Directed Study, Pre-Candidacy Dissertation 980, and Dissertation 990 courses required approval before registering.  If you have any questions regarding course selection or changing a course on your Study Plan, contact your faculty advisor.  Students register online through UM-Dearborn Connect to register for classes. Get more information on web registration.

Required First-Year Course

All doctoral students are required to enroll in ENGR 700 Doctoral Research Methodology course for the first two terms, Fall and Winter.  As part of this course, all CECS Ph.D. students are required to complete training in the responsible conduct of research (RCR) and scholarship before advancing to candidacy. Information on the RCR Workshop times is provided in the ENGR 700 course syllabus.  Students may be required to complete the PEERRS modules through MY LINC as a pre-requisite to the face-to-face RCR workshop. 

Continuous Enrollment & Leave of Absence

Students are required to be enrolled every Fall and Winter term.  Students are required to register for Spring/Summer term if taking an exam or completing the degree requirements.  Students who are not enrolled must be on an approved leave of absence.  A Doctoral student who is not on an approved leave of absence and who does not maintain registration through Fall and Winter term will be considered to have withdrawn and will be discontinued from the graduate program

Full-time Enrollment

At the University of Michigan-Dearborn, a full-time graduate student is one that registers for a minimum of eight credits during the Fall and Winter terms. 

Maximum credits

Students may enroll in a maximum of nine credits each Fall and Winter term.

Minimum Credits

Students with a GSI and GSRA appointment must register for a minimum of six credits each Fall and Winter term.  All students must be registered for at least one three (3) credits course each semester. 

Candidacy Registration Requirement

Upon achieving Candidacy, students must register full-time (6 credits with GSI or GSRA appointment) in the 990 Dissertation Research course each Fall and Winter term until graduation.  Industry students in the UM-Dearborn programs may take 3 credits in the 990 Dissertation Research course each Fall and Winter term until graduation. 

Qualifying Exams (Forms & Dates)

Overview

Each doctoral program determines the form and content of the examinations and informs students in advance about the format, schedule, procedures, and expectations for the exams.  At a minimum, the tests assess the student's knowledge of each primary field and supporting fields.  The exam may be written, oral or a combination of both.  Students must be enrolled in the term the exam is administered. Students must submit the Qualifying Exam Request Form to the department graduate staff by the registration deadline.  After the exam, the exam committee completes the exam notification form and all rubrics to the department graduate staff.

Exam Dates

The Qualifying Exam is offered once in the fall and once in the winter term.  You may take the exam at any time before the established program deadline.  It is not necessary to have all coursework completed before taking the exam.  

TERM Registration Deadline Exam Date
Fall

October 15, 2019

October 15, 2019 (IMSE Only)

 November 18-22, 2019

December 13, 2019 (IMSE Only)

Winter

Feb 8, 2020

Feb 8, 2020 (IMSE only)

Mar 11-15, 2020

April 25, 2020 (IMSE only)

 

Advancing to Candidacy (Details and Form)

Students advance to candidacy within three years of first enrollment.  Students entering the program with a master's degree should advance to candidacy within 2 years.   All students meet the following requirements:

  • Completion of all required coursework
  • Completion of the Cognate course requirement
  • Completion of the Responsible Conduct of Research and Scholarship Training
  • Achieved the minimum program and course GPA  
  • Completion of the Qualifying Exams (All Programs)
  • Dissertation Chair or Co-chairs (see next section below for committee approval)

Students will be notified of their eligibility to advance to candidacy. The necessary paperwork to advance to candidacy should be submitted to the Doctoral Program Director by the faculty advisor. 

Dissertation Committee (Details and Forms)

After passing the Qualifying exam and before beginning work on the dissertation research, students should begin to form the Dissertation Committee.  Dissertation committees must have at least four members of the Graduate Faculty, tenured or tenure-track instructional faculty holding an “unmodified” (i.e., not visiting, adjunct, etc.) appointment at the University of Michigan-Dearborn as Professor, Associate Professor, or Assistant Professor with an earned Doctorate from an accredited institution,  three of whom are from the Graduate Faculty and two of whom are from the doctoral candidate’s program department.  Please see page 29 of The Dissertation Handbook as a reference. The composition of the committee must be as follows:

  • A sole chair or two co-chairs;
  • A cognate member who is familiar with the standards for doctoral research and holds at least a .50 appointment in a graduate program, other than the student's home department/program
  • May include a University faculty member who is not Graduate Faculty, a University staff member, or a qualified individual outside the University to provide expertise in the candidate’s discipline. (requires approval for special membership)

 

Special Membership on the Dissertation Committee

University faculty and staff who are not Graduate Faculty, and qualified people from outside the University of Michigan who may or may not hold academic appointments and whose service on the Dissertation Committee would contribute significantly, may be nominated for special membership by submitting:

  • A memo detailing the nominee’s expertise in the dissertation topic
  • A Vita or resume
  • For a retired Professor, a memo confirming he/she has:
    1. Experience in serving on, and chairing dissertation committees (decision-making experience as chair is required)
    2. Service as a teacher of formal courses or seminars
    3. Served as a counselor or advisor for doctoral students

Previous experience as a cognate is not required for nomination as cognate (cognate criteria must be met).

You must form your dissertation committee at least 6 months before your final defense or at least 6 weeks before your proposal exam.

The faculty advisor submits the required form with the membership of the dissertation committee to the CECS Graduate Education Office for approval at least one (1) month before taking the Dissertation Proposal Exam. 

 

Required Forms

 Dissertation Committee

Dissertation Proposal (Details and Forms)

The timeline to take your Dissertation Proposal exam is set by each program and schedule based on the availability of the dissertation committee.  Students should reach this milestone within one year of passing the Qualifying Exam. 

The Dissertation Committee should be approved before scheduling the Dissertation Proposal Exam.

 

Dissertation Proposal Formatting Guidelines

Students must submit the written proposal to the Dissertation Committee for review at least 14 days prior to the oral exam.  After the exam, the student will receive written feedback from the committee based on the Proposal Rubric.   After the exam, the exam committee submits the exam notification form and all rubrics to the department graduate staff.

Unsuccessful Attempts

Students with an unsatisfactory performance were may be granted a second and final attempt at the discretion of the Doctoral Program Committee.  

Dissertation Proposal Registration Requirement

Students must be enrolled in the term the exam is administered.  Students who were enrolled full-time during the proceeding Fall and Winter terms may take the Proposal exam in May following the Winter term without registering for Spring/Summer. 

 

Required Forms

The required exam registration form must be submitted to the CECS Graduate Education Office at least one (1) month before taking the Dissertation Proposal Exam. 

Dissertation Proposal Exam Request

Proposal Exam Rubric

 

Dissertation Research and Oral Defense (Details and Forms)

Dissertation
Required in all programs.  Students must complete the Dissertation Defense, based on the student’s original independent research, within five years after candidacy, but no more than seven years from first enrollment.  

Students must complete a Pre-Defense meeting before or immediately after registering for the Dissertation Oral Exam.

A copy of the written dissertation approved by the Faculty Advisor/Dissertation Chair must be submitted to the Dissertation Committee at least two weeks prior to the oral defense.  Each member of the Dissertation Committee will complete written feedback on the written dissertation prior to the oral defense. 

Required Forms

The required exam registration form must be submitted to the CECS Graduate Education Office at least six (6) weeks before taking the Dissertation Oral Exam. 

Dissertation Oral Defense Request Form 

Dissertation Rubric

Oral Defense Final Report

 

Dissertation Defense Registration Requirement

Students must be enrolled fulltime in the 990 Doctoral Dissertation course in the term the exam is administered.  Students who were enrolled full-time during the proceeding Fall and Winter terms may take the Oral Exam exam in May following the Winter term without registering for Spring/Summer. 

Oral Defense 

Timeline

  • Maximum of five (5) years after achieving candidacy
  • No earlier than 14 weeks after the Proposal Exam
  • Seven (7) years total from first enrollment

Each department handles the coordination for conducting the Dissertation Oral Defense.  At a minimum, the Doctoral Program Director must review the written dissertation assessments from the committee members and authorize the Oral Defense three (3) days prior to the oral defense.  The written dissertation report and the Oral Defense will be assessed based on the Dissertation Rubric.  

After the defense, the student will receive written feedback and the committee will decide based on the rubric if the student’s performance meets the requirement, distinguished, or did not meet the requirement.  Students, whose performance was unsatisfactory for the written dissertation and or oral defense, must meet with their Research Advisor/Dissertation Committee Chair for the next steps.

 

Oral Defense Deadline

The date by which a candidate must complete and submit all degree requirements, including format revisions, is a firm date.  Extensions are not permitted.  A candidate who does not meet the final deadline cannot be listed among the degree recipients for that particular term, nor participate in commencement.

The Last Date to Complete all Requirements and Last Day to Apply for Graduation is 6 weeks out from the degree conferral date, and the Last Day to Defend is 8 weeks out from the degree conferral date.  The deadline by which a candidate must defend a dissertation and complete all degree requirements is located here.

Pre and Post Oral Defense

Pre-Defense Review

A Pre-Defense Review is held with the student and CECS Graduate Education prior to the Oral Defense.  During the Pre-Defense review, the student's record check is completed.  Registration, GPA, Candidacy, timeline, and dissertation committee requirements are reviewed.  Submission of the written feedback from each committee member is verified.  Once approved, the student receives approval to schedule the Oral Defense. 

Post-Defense Review

A Post-Defense Review is held with the student and CECS Graduate Education after to the Oral Defense.  The students must schedule a meeting with the CECS Graduate Education office to discuss finalizing the degree, dissertation submission, and requirement deadlines.  During the Post-Defense review, a degree audit is conducted.  The student’s file will be reviewed to ensure that he/she has met all the degree requirements for graduation.  The final defense exam rubric, written dissertation feedback, and the Certificate of Completion of Dissertation  Requirements for Doctoral Degree are reviewed and verified.  In addition, each student must complete the Survey of Earned Doctorates and the UM-Dearborn Doctoral Exit Survey.

Dissertation Formatting, Submission, Release, and Embargo (Details and Links)

The Office of Graduate Studies conducts the final formatting check of the Dissertation.  Students must follow the format guidelines for CECS dissertation.   The format is based on The Dissertation Handbook produce by The Rackham Graduate School.

 

Your final approved dissertation must be submitted to the Graduate Studies Office for review.  You can learn more about the formatting and review submission guidelines and process here.  You can also find formatting resources here.

Dissertation Submission Form

Dissertation Release and Embargo procedures

Doctoral dissertations and abstracts are normally made publicly available upon degree conferral when they are deposited electronically in Deep Blue. The student is responsible for requesting an embargo of the dissertation if they would like to delay making the dissertation public.

Graduation (Details and Links)

Students may apply for graduation after successfully defending the final dissertation and submitting the necessary forms.

Apply to Graduate 

Request to participate in commencement 

Academic, Milestones, and Time to Degree Extension Petitions

As stated in the University's Catalog, "students are responsible for complying with all policies and deadlines at the University of Michigan-Dearborn. The University's academic policies, procedures, and deadlines can be found online in the Catalog.  Students may submit a petition for course-related, milestones, and time to degree extension policies when unusual and extenuating circumstances exist. Not all academic policies petition requests are granted.

To submit the online petition located on the University's Academic Petition page. This is the only petition form that students should use. Links to additional University guidance on petitions are provided in the catalog linked above. 

Doctoral students, see below for guidance on timeline and milestone extensions.

Academic (course related ) Petitions

Students must complete and submit the online form here for:

  • Pre-requisite/co-requisite exception
  • Course Equivalencies
  • Exception or substitution of a requirement
  • Incomplete (I/IE) contract extension
  • Exceed maximum hours allowed  (*students may complete the Enrollment Authorization Form to exceed term registration maximum credits)
  • Readmission/Reinstatement request
Doctoral Milestones and Time to Degree Extensions

To request an extension for a milestone or time to degree, along with submitting the online petition form, submit the following:

  • a statement describing the specific request and the unusual and extenuating circumstance for the request.
  • an updated Plan of Study with the newly requested dates (month/year) notated next to each milestone.
  • students in the Candidacy stage: submit a separate timeline with approximate dates detailing when you plan to complete each phase of your dissertation – research, analysis, writing, defending, and completing the degree.
  • a letter of support for the petition which may include any additional details from your faculty advisor.

The department doctoral Program Director will review the request and make a recommendation to the CECS Graduate Office.  The appropriate Associate Dean (Rackham Associate Dean for Rackham Ph.D. programs and the CECS Associate Dean for non-Rackham doctoral programs) will make the final decision.

You will receive notice of the final decision from your department/program.

CECS Graduate Education Office

1184/1186
Heinz Prechter Engineering Complex (HPEC)
Phone: 
313-593-0897
Fax: 
313-593-9967
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