Current Graduate Students

Academic advising is primarily done by faculty advisors with expertise in the area and with the support of our knowledgeable graduate staff.  Our collaborative advising model not only addresses accessibility and availability but also provides a comprehensive and effective advising experience for our graduate students.  

This page offers a list of relevant resources for current master and doctoral students.  Additional guidance is located on the Path to the Degree page.  Graduate students should feel free to contact the department graduate staff for assistance with questions not answered here.

Master's Degree Student Advising

A list of faculty advisors by department and program is provided below.  Additional information and resources are located under Path to Degree.

Ph.D. Student Advising

Ph.D. students receive advising from the assigned faculty/research advisor and mentor.  If you have not identified your faculty advisor, please contact your department Ph.D. Program Chair for advising.  Students are required to meet with the faculty advisor to complete the Study Plan and at a minimum, once a year to complete the Annual Progress Review.  

For additional online information, guidance, and forms for the Ph.D. review the Path to the Degree page.

CECS Graduate Academic Standing Policies

It is important to understand the academic policies for graduate education in the College of Engineering and Computer Science. This section covers good academic standing, successful academic progress, and academic probation requirements for both master's students and doctoral students.  Academic policies differ for master's and doctoral students and program requirements may also differ by programs.  Both master's and doctoral students should consult the respective student handbook and Program Directors for details. 

  • CECS Master's Students Academic Standing Policy

    Good Academic Standing for CECS Master's Students

    A graduate student in good academic standing must have an overall grade point average of 3.0 or better on a 4.0 scale. 

     

    Academic Probation for CECS Master's Students

    At the end of each term, the department reviews the standing of each student with a scholastic average below 3.0.  Those whose grade point average (GPA) for the term falls below 3.0 will receive a warning regardless of the cumulative average. If a student's cumulative GPA is below a 3.0 upon reaching a total of 6 credit hours, or at any point thereafter, the student will be placed on academic probation. 

    Students on probation will be notified via email from their department about their status and will be required to meet with their academic advisor. The student will be allowed to continue on probation as long as the student is making progress toward the degree and earning above a 3.0 term GPA.

     

    Required to Withdraw for CECS Master's Students

    After two semesters on probation, the student’s case must be reviewed by the department to determine if the student will be granted no more than one additional semester on probation or if they will be required to withdraw. Students required to withdraw may petition to be readmitted.

     

    A student may appeal any decision in the probation process.

  • CECS Ph.D. Students Academic Standing Policy

    Good Academic Standing and Successful Progress for Ph.D. Students:

    To earn the Ph.D. degree, a student must meet the academic requirements of the Ph.D. program, which includes achieving the required overall and curriculum area-specific GPA where specified by the individual program, completion of course requirements, achieving milestones, meeting timeline requirements, and making satisfactory progress on dissertation research. Students who fail to meet the minimum standards are subject to academic probation, withdrawal, or dismissal. The dismissal process follows the Rackham policy on the dismissal of Ph.D. students for academic reasons. The following describes the probation policy at each stage of the Ph.D. study.

     

    CECS Academic Probation for Ph.D. Students:

    Conditional Admits:

    A student who is conditionally admitted with a requirement to complete specified coursework is placed on academic probation in his or her first term in the Ph.D. program. A student who fails to meet the conditions of admission within the specified timeframe and with the minimum grade requirement will be dismissed from the program.

    Pre-Candidacy:

    A student whose cumulative grade point average (CGPA) falls below the minimum GPA required for the Ph.D. program in a given term, or half term will be placed on academic probation for the immediately following term or half term of enrollment. During the probationary term, the student will not be awarded a graduate degree or certificate and cannot transfer credit to a master’s program, be advanced to candidacy, or be allowed to change his or her program. The student will have one term to correct the academic deficiency. Correction applies to achieving minimum grades in the overall program of study and particular courses. A student who fails to achieve the required grade and the required average GPA within the required time limit will be required to withdraw from the program. Students dismissed from the program will have an opportunity to transfer to an appropriate master’s degree program. The department Ph.D. Program Committee reserves the right to deny probation period based on a review of the student’s overall academic progress and performance in the program.

    Exams:

    A student who does not complete the qualifying exam, dissertation proposal exam and final oral defense within the timeline requirements will be placed on academic probation or dismissed from the program. Students who fail the exam on the first attempt, if granted a second attempt, must successfully pass the exam in the next term.

    Students who fail to meet the timeline may file a petition for an extension. If approved, the student will receive a new date to fulfill the requirements.

    A student who fails to pass the examination in two attempts or to pass the exam within the required time limits will be required to withdraw from the program. Students dismissed from the program will have an opportunity to transfer to an appropriate master’s degree program. The department Ph.D. Program Committee reserves the right to deny a retake or time extension based on a review of the student’s overall academic progress and performance in the program.

    Candidacy:

    The Ph.D. Program Committee conducts annual reviews of all Ph.D. students to assess progress toward completion of the degree. Ph.D. candidates who do not demonstrate successful progression toward a degree as demonstrated by dissertation research progress, research accomplishments, and performance in the required seminars may be placed on academic probation or dismissed from the program. Such instances will be addressed on a case-by-case basis.

    In each case, the Ph.D. Program Committee will work with the student and his or her faculty advisor to remediate the situation. Each student receives a minimum time period of two months funded probation to make sufficient progress towards the degree.  If these efforts fail or if a Ph.D. candidate fails to complete the Ph.D. degree within the required time limit, a request for dismissal will be submitted to the Associate Dean of Graduate Education and Research for approval.

    A student may appeal any decision in the probation process.

    Dismissal:

    Every dismissal case is submitted to the CECS Ph.D. Committee. The CECS Ph.D. Committee will examine each case and render a decision.

    Students dismissed due to academic probation when last enrolled may seek reinstatement through a petition submitted to the graduate program and the Associate Dean of Graduate Education and Research after the specified time period. The petition should provide reasons for the poor academic record; explain how conditions that produced this poor performance have changed, and present specific plans for improvement.   

    Students may also be dismissed for failing to meet the standards of academic and professional integrity.  A student who has been permanently dismissed for academic or professional misconduct, may not apply to or enroll in any other Rackham program for five years from the date of dismissal or for the period specified in the letter of dismissal.

CPT & OPT Graduate Guidelines

Please note that students are required to adhere to any additional department guidelines or policies regarding CPT/OPT. 

  • Curricular Practical Training (CPT) Requirements:

    All students interested in applying for CPT should strictly adhere to the following procedures:  

    1. Students must be enrolled full-time for two semesters within the same academic or calendar year prior to CPT.
    2. Course enrollment requirement during CPT:
      • Part time CPT (working 20 or fewer hours/week): CPT course + minimum of 6 credit hours enrollment in course work related to major
      • Full time CPT (working 21 or more hours/week) : CPT course + minimum of 3 credit hours enrollment in course work related to major
    3. Students must complete the CPT application documents located on the International Office website.
    4. Deadlines for CPT applications will follow the campus registration Add/Drop deadlines.  After the deadline, applicants must submit petitions to their department chair for approval.
    5. GPA requirement for CPT applicants is 3.0 or above (good academic standing).
    6. Applicants must provide a written statement that clearly indicates how CPT is a good opportunity for improving their educational experience (that is, how the concepts learned in their coursework will be applied through employment).
    7. Applicants must obtain a job offer letter from the prospective employer. The letter must: 
      • Be printed on company letterhead showing company address 
      • Indicate the job title and describe the work the student will do 
      • Indicate specific start date of employment (and end date, if applicable)
      • Indicate the number of hours the student will work per week
    8. Applicants should bring all CPT related forms and documents to their home department to request approval and obtain signatures from the chair. 
    9. Applicants must register for the designated 1-credit hour CECS CPT course, ENGR 500.

    Students Completing CPT:

    1. Upon completion of CPT, students must provide a written report to the chair of their home department describing how the knowledge gained from their coursework has been implemented during their work experience. This report will be used to assign a pass/fail grade for the CPT course. 
    2. Continuing students who renew CPT will receive a ‘Y’ grade for the current semester; the final grade will be assigned after the CPT experience has been completed and a report has been submitted to the home department chair. 
    3. Students must re-apply for CPT every semester (see procedure above), but no additional registration for ENGR 500 will be required
    4. The total duration of CPT should be no more than 365 days.
  • Optional Practical Training (OPT) Requirements:

    All students interested in applying for OPT: 

    1. Must be registered full-time and have completed at least one academic year in a degree seeking program.
    2. Can perform OPT as:
      • Full- or part-time during summer vacation
      • Part-time while school is in session
      • Full- or part-time after completion of coursework (excluding thesis or the equivalent)
      • Full-time after completion of study
    3. Must apply for OPT before completion of study.
    4. Must complete the OPT application documents located on the OIA website.

Academic Code of Conduct

The University of Michigan-Dearborn values academic honesty and integrity. Each student has a responsibility to understand, accept, and comply with the University's standards of academic conduct as set forth by the Code of Academic Conduct, as well as policies established by the schools and colleges. Cheating, collusion, misconduct, fabrication, and plagiarism are considered serious offenses. Violations will not be tolerated and may result in penalties up to and including, expulsion from the University.

CECS Grievance Policy

Undergraduate and graduate students enrolled in courses offered by CECS are expected to act professionally towards their peers, as well as the faculty and staff members of the College. The students are also expected to uphold the highest level of academic and personal integrity. The students should expect members of the college faculty and staff to act professionally and demonstrate the high integrity that characterizes the professional academic community. In the event a student files a grievance regarding a CECS faculty or staff member, or academic practices and policies, the College is committed to addressing the students concern swiftly in accordance with the procedures outlined in this document.

How to Report an Incident on Campus

The University of Michigan-Dearborn is committed to providing a safe, inclusive and welcoming environment for all students, faculty, staff, and visitors on campus.

The University of Michigan Compliance Hotline is a tool for U-M employees, students, vendors and others to raise concerns regarding financial, regulatory, NCAA, substance abuse and patient safety issues.

The Campus-Wide Incident Reporting Website is a central area to report incidents of discrimination, harassment, hate, bias, sexual assault and instances of concern, safety and campus community wellbeing. If there is an emergency, immediately call 9-1-1. 

CECS Graduate Education Office

1184/1186
Heinz Prechter Engineering Complex (HPEC)
Phone: 
313-593-0897
Fax: 
313-593-9967
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